When you share a file with a limited group of people, your collaborators must sign in with a Google account to view or edit the file. However, when you share with a larger group or make the file public , your collaborators will not need a Google account to access the file. For more control over your files, you can click the drop-down arrow to decide whether people can edit, comment on, or simply view the file. You can easily share a file with a larger group of people by providing a link to any file in your Google Drive.
A link is basically a URL or web address for any file you want to share. This can be especially helpful for files that would be too large to send as an email attachment, like music or video files. You can also share a file by posting the link to a public webpage. Anyone who clicks the link will be redirected to the file. People can also choose to share files with you.
These files will appear in your Shared with Me folder. However, if you'd prefer to access a file from your Google Drive without switching to this view, you can move it. To do this, navigate to your Shared with Me folder, hover the mouse over the desired file, then select Add to My Drive. Whenever you share a file in a Google Drive format, you'll have the option to allow your co-editors to change and edit the file. Most people use Microsoft Power Point, but you can get a free presentation utility from openoffice.
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Mistakes people make when delivering PowerPoint Presentations. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback? To accept a conflicting change, check the box next to the conflicting change icon shown below. To reject a conflicting change, do nothing. After you select Close Merge View , all changes will be applied and uploaded to the server.
Note: After you select Close Merge View , you can't go back and view flagged changes. Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support. Upgrade now.
The notification tells you how many people are currently working on the presentation. Click that number to see the names of the co-authors. On the View tab, in the Presentation Views group, click Normal to view your presentation in Normal view.
In the left pane that contains the Outline and Slides tabs, on the Slides tab, look for a small icon on the lower-right corner of the slide thumbnail. That indicates that a co-author is making changes to that slide. Click the icon to see the name of the co-author. Another way to see the names of the co-authors of the presentation is to click the File tab, and then click Info on the left side of the screen. The names of the co-authors appear in the middle pane.
To send an e-mail message or instant message to your co-authors, click Send a Message , and then click Send an E-mail Message or Send an Instant Message. When another author saves their changes, PowerPoint notifies you, the original author of the presentation, that changes were made.
On the pane that contains the Outline and Slides tabs, on the Slides tab, an icon appears in the lower-right corner of the slide thumbnail that was changed. To see whether other authors have changed your presentation, click the File tab and then click Info. When you click Review Changes , the Merge tab appears on the ribbon and a Revisions pane appears on the right side of the PowerPoint window.
The Revisions pane contains a Slides tab that lists the slides that other authors changed, and a Details tab that lists the changes to the currently displayed slide. On the Merge tab, you can use the buttons in the Resolutions group to show next and previous changes that were made by other authors, and accept or reject those changes.
To exit Merge view, click Close Merge View. Note: While in Merge view, you cannot merge in new updates from other authors or upload changes to the server. You must complete your review by clicking Close Merge View , which then automatically uploads your changes to the server.
You might want to review and then accept or reject changes that other authors make to all presentations that you work on, before they're merged. If so, do this:. Click Options on the left side of the screen, and then in the PowerPoint Options dialog box, click Save. Under File merge options for shared document collaboration server files , select the Show detailed merge changes when a merge occurs check box. Open your PowerPoint presentation, and at the top-right corner of the ribbon, select Share and then select Invite People.
Note: If you'd rather not upload your presentation to your OneDrive or SharePoint, you can share it via an email attachment by selecting Send a Copy instead. Enter the email address of the person you'd like to share the presentation with. The control at the top lets you determine whether your invitees can edit the file or only can view the file.
After other people make changes to a shared presentation file, PowerPoint for Microsoft for Mac notifies you when you re-open the file.
PowerPoint for Microsoft for Mac automatically keeps track of changes made in online documents. Changes are highlighted only when the person who makes the change is using PowerPoint for the web, or PowerPoint for Microsoft for Mac—at least version At the right end of the toolbar ribbon, select Comments to see all comments currently in the presentation. Microsoft only Tag a colleague in a comment by using the -sign followed by the person's name. That person receives an email message with a link to your comment.
Clicking the link brings them into the document and into the conversation. Microsoft only You can Chat with someone who's editing the file at the same time as you.
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